Updating Pattern Names in gosadi

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When managing your online library, ensuring accurate data transfer is crucial. In this support article, we're breaking down how gosadi SMARTS! handles the Pattern Name field during an Etsy import. This guide will provide you with clear insights into how SMARTS! ensures your data remains precise and reliable, making your inventory management smoother and more efficient.

Distinction Between Pattern Level and Selling Channel Level Changes

Before we jump into how SMARTS! works, it's important to understand the distinction between pattern level updates and Selling Channel level updates.

pattern level updates

At the pattern level, gosadi’s SMARTS! technology is responsible for ensuring that your pattern details are accurately reflected in the core Pattern Details of your library and across all Selling Channels.

selling channel level changes

In contrast, Selling Channel level changes refer to how your patterns are displayed on connected platforms, such as Etsy. Each pattern in gosadi includes a dedicated tab for each connected Selling Channel, allowing for specific control over how your products appear on these external shops.

Understanding gosadi SMARTS!

At the heart of gosadi's efficiency is SMARTS!, our sophisticated AI powered tool designed to facilitate seamless data imports from Etsy. Unlike a direct one-to-one data transfer, which is not supported in Etsy, SMARTS! intelligently navigates through your pattern details on Etsy, ensuring your pattern details are accurately reflected in gosadi. This system not only streamlines the import process but also maintains the integrity of your product information, adapting to the unique format of Etsy's data fields.

Populating the Pattern Name Field

In gosadi, the Pattern Name field is crucial for effective inventory management to quickly and easily identify items in your library. During an Etsy import, gosadi's SMARTS! plays a pivotal role in populating this field. It begins by examining the name of the Etsy file(s) imported. SMARTS! then searches for a corresponding match in two key places within Etsy's data: the title field or the product description. If a match is found in either of these locations, SMARTS! validates this match and populates the Pattern Name field in gosadi accordingly. This meticulous process ensures that the names of your patterns are accurately transferred and consistently represented across your gosadi inventory.

However, if SMARTS! cannot find a matching name, the Pattern Name field in gosadi is left blank. 

In such instances, gosadi provides a fallback mechanism by displaying the Etsy Title under the Etsy Selling Channel tab within your pattern in the Product Library view. This serves as a reference point for you to manually update the Pattern Name in the Pattern Details section.

Etsy Title Not Populated in Pattern Details:

Etsy Title Populated in Selling Channel:

In the case that your Pattern Name matches an existing pattern in your library, gosadi SMARTS! Will add the phrase “On Etsy” to the end of the Pattern Name to identify that you have more than one of the same pattern and this is the one on Etsy. This is a case where you want to Merge,

Updating Pattern Names in gosadi

When the Pattern Name field in gosadi isn't automatically populated from an Etsy import, you have the flexibility to either assign a new name to your pattern or match it to the Etsy listing.

option 1: assigning a new name

If you choose to give your pattern a new, unique name that differs from the Etsy listing:

Enter the new name in the Pattern Name field in the Pattern Details section and be sure to save your changes

You must also make sure that you are using a new name, and there is no pattern with that name in your library. Gosadi prevents multiple patterns with the same name, as aligned with our best practices.

option 2: matching to the etsy listing

To match the Pattern Name with what appears on Etsy:

  1. Use the Etsy Selling Channel Tab for reference.

  2. Manually update the Pattern Name in the Pattern Details section to match the Etsy title.

  3. Save & Continue

Final Thoughts

Managing your inventory effectively in gosadi, especially when importing from Etsy, revolves significantly around the accurate population and maintenance of the Pattern Name field. gosadi's SMARTS! technology plays a critical role in automating this process, ensuring that your patterns are accurately named and consistent with their Etsy listings. However, in instances where SMARTS! cannot make a match, the flexibility to manually update or assign new names to your patterns becomes essential.

Importing Pattern Files From Etsy

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Maintaining an organized shop and ensuring your customers have access to the latest versions of your patterns is essential to your success as a designer, and gosadi is taking pattern management on Etsy to the next level! In this article we'll walk through the process of adding and syncing PDFs through gosadi for a seamless and efficient Etsy experience.

Understanding How Etsy Files are Managed on gosadi


You may notice that when viewing your pattern PDF in gosadi, it shows “File located on Etsy”, rather than the PDF itself. This is due to how Etsy manages files upon import.

When you import your patterns to gosadi from Etsy, the original PDF file remains in Etsy. Therefore, any updates or changes you make to the pattern within gosadi are independent of the original Etsy file. Your Etsy shop will continue to reference the original PDF until you sync a new file through gosadi. You can add any updates you want to the pattern and new pdfs through gosadi and the original file will remain on Etsy until you sync a new file through gosadi. 

Updating and Adding New PDFs

A benefit of gosadi is that it allows you to add updates and upload new PDFs to your patterns directly within the platform. You don't need to worry about manually managing files on Etsy. To manage your Etsy PDFs on gosadi:

  1. Navigate to the Product Library and select the pattern you want to update

  2. Click on the Files tab and upload or remove files

  3. Be sure to Click Save & Continue

Etsy Selling Channel Tab

When you add a PDF to an Etsy pattern in gosadi, you'll notice an option on the Etsy Selling Channel tab that allows you to decide whether or not to include that pattern in your Etsy Sync.

Here's what you need to know:

  • Any pattern included in the Etsy Selling Channel tab will be automatically included in your sync.

  • Only the files associated with the patterns on the Etsy Selling Channel tab will be synced with your Etsy shop.

Final Thoughts

Understanding how files are managed upon import and how to add, update, and sync PDFs  from gosadi to Etsy will help you maintain an organized shop, while also streamlining your file management process. 


To explore all the features and benefits that gosadi has to offer, visitour website today!

Housekeeping for Etsy Listings

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Are you ready to optimize your Etsy shop and streamline your pattern management process? In this post, we’ll walk you through the Housekeeping process for your patterns on Etsy while using gosadi. We'll explore the various fields in Etsy and how they relate to product information tabs in gosadi. Whether you're new to gosadi or looking to enhance your pattern management skills, this article has got you covered.

Getting Started With gosadi

If you are new to gosadi, we recommend checking out the following articles to get started:

Connecting and Importing from Selling Channels

Introduction to Housekeeping

Understanding Your Etsy Pattern Details in gosadi

While gosadi SMARTS!™ simplifies the process of importing your pattern details from Etsy, it is not a one to one matching system. This means that we’ll catch a lot of your pattern details from Etsy and bring them into gosadi, but because Etsy uses data differently than other Selling Channels such as Ravelry, you will have a wee bit of Housekeeping to do for your patterns.

Patterns from Multiple Channels

If you have imported patterns from various Selling Channels, like Ravelry and Etsy, and they share the same name, gosadi SMARTS!™ automatically adds "on Etsy" to the pattern imported from Etsy. This helps you distinguish between the two, making it easier to update and manage them through gosadi. You can also merge them into a single product with the magic of gosadi SMARTS!™, but more on that in a future post.

Etsy Files and Updates

You may notice that your pattern displays as "On Etsy" rather than as a PDF within gosadi. This is due to how Etsy manages files upon import. The good news is that you can add any updates you want to your pattern and upload new PDFs directly through gosadi. Your original file will remain on Etsy until you sync a new file through gosadi. There's no need for immediate action here unless you have files to update. When you eventually merge patterns, you'll see how gosadi seamlessly ties your files together across all platforms.

Optimizing Your Etsy SEO Tags

In addition to simplifying pattern management, gosadi SMARTS!™ offers a head start on optimizing your Etsy Selling Channels tab. It provides suggested words and phrases for Etsy SEO (or EtsyO as we call it) tags, making it easier to improve the discoverability of your patterns on Etsy.

Final Thoughts

Managing your patterns on Etsy with gosadi can greatly enhance your efficiency as a designer and seller. While there may be some Housekeeping tasks involved, the benefits of centralized pattern management and SEO optimization are well worth the effort. Whether you're a seasoned seller or just starting out, gosadi is here to simplify your Etsy experience. Happy pattern Management!


To explore all the features and benefits that gosadi has to offer, visitour website today!

Hiding Your Test Listing on gosadi

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As you begin your Etsy journey and become more acquainted with managing your listings using gosadi, you might decide that you want to hide some of your listings from the public. We completely understand this need, and in this article, we'll guide you through some straightforward steps to help make sure you are always in control of how your work and brand are presented to the public..

Whether you're seeking to maintain a level of exclusivity or just organizing your inventory, we've got you covered. Let’s dive into hiding your listings from the public view.

Step 1: Access Your Etsy Account

To begin, log in to your Etsy account, and navigate to your listing manager. This is where you will have full control over your listings.

Step 2: Review Your Listings

Within the listing manager, you can review the status of all your listings on a single page. 

Step 3: Choose the Listing to Hide

Locate the specific listing you wish to hide from public view. Once you've identified it, select the dropdown menu situated next to the gear wheel icon. You'll find two options at your disposal:

Deactivate the Listing: This choice allows you to hide the listing from public view while preserving its content for potential future editing or reactivation. It's an excellent option if you plan to bring the listing back later.

Delete the Listing: Alternatively, if you no longer wish to keep the listing in your shop, you can choose to delete it entirely. This option removes the listing from your inventory.

Step 4: Make Your Selection

Choose the option that aligns with your needs, whether it's temporarily deactivating your listing or deleting it entirely. 

Final Thoughts

As you continue your journey on Etsy, remember that flexibility and customization are keys to success while building your brand. By utilizing gosadi you are in full control of your listing management process.

To explore all the features and benefits that gosadi has to offer, visitour website today!

How to Create an Etsy Shop With gosadi

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With the power of gosadi, it is now easier than ever to open an Etsy shop and thrive! Once you follow the steps to opening your shop, you can seamlessly bring your pattern library to your Etsy store.

We estimate, if you have all the things ready as listed below that this process takes an average of 45 minutes.

Registering for an Etsy Shop

To open an Etsy shop through gosadi: 

1. Go to Manage Connections and select to connect Etsy. 

2. Select register for an Etsy Shop. This will take you to Etsy where you must first create an account.

3. Once you have created your account and verified your email, go to the account icon on the top right page on Etsy and select Sell On Etsy.

It is good to have an idea of what you would like to call yourself on Etsy for when your shop is set up. While you can change it later, establishing your brand straight away is extremely advantageous as Etsy often gives added visibility to new shops. 

Here’s a list of things you will need to have on hand to expedite the process:

  • Your legal name

  • Business Name

  • EIN or SS #

  • mailing address

  • home address

  • have your first pattern - etsy requires you to create your first listing in the set up process. (don’t worry, you can manage your patterns through gosadi after initial set up)

  • At least 3 photos for the pattern ready to upload

  • banking information for etsy payments

  • billing details - we suggest a credit card but you can also use your bank or PayPal

4. Follow the prompts on Etsy to set up your account. 

NICE WORK! Now set up a listing!

Once you have completed the initial account set up, the next step is to create your first product listing. Even if you are using gosadi, Etsy requires your first listing to be made ON Etsy - which you can later manage through gosadi as well.

Using a pattern that you have ready, create your first listing. Etsy lays out the process for your listing creation page but here are some tips on the Etsy Open a Shop Guide.

Remember, you can always come back later and make changes and update this pattern through gosadi. This is just the first listing required to complete the shop set up.

Final Steps 

Finalize Payment and Shop Setup

With your first listing in place, proceed to finalize your payment and shop setup. This is a significant milestone that marks your official journey as an Etsy seller!

Managing Your Listings

If you’d  like to temporarily hide the listing you just created, you can easily manage this through your  listing management. options. Etsy provides flexibility to adapt your shop to your evolving needs.

Etsy Best Practices

To ensure your Etsy shop flourishes, we highly recommend taking some time later to familiarize yourself with best practices for new shops. You can find valuable insights and guidance in Etsy's dedicated resource for new sellers. Understanding and implementing these guidelines will help you maximize your shop's potential and ensure a successful start to your Etsy journey.

Potential Blockers

While setting up your Etsy shop, you have the option to establish it as either an incorporated business (e.g., LLC) or a sole proprietorship. It's important to set up your store in the way that you will operate it and reflect your tax reporting. It is also essential to add accurate information. Even then, it is important to understand the possible implications of this selection. 

If you opt for an incorporated business setup (which you would do if you are operating as a company, LLC or any other incorporated entity), even with all of your documents, you may encounter certain blockers that Etsy will require additional verifications. If this happens, you will get notified from Etsy that your shop is placed on “vacation mode” while these verifications are completed. In this case, on vacation mode, Etsy will restrict your Etsy shop's visibility to anyone but yourself.

Addressing Alerts and Potential Blockers

After creating your shop, you might notice a number alert on your Shop Manager. This alert signifies that there are fields or documents that require your attention and completion. These could include business registration, tax certificates, or personal identification documents such as your driver's license.

To resolve these issues:

1. Click on the alert next to your Shop Manager icon.

2. On the Shop Manager page, you'll see an alert banner with the option to 'Get Started.' Clicking on this will take you directly to the fields that need your attention.

3. Be prepared to upload the necessary documentation as instructed. It's crucial to provide complete documents to expedite the verification process. For example, if your driver's license is requested, upload a single file containing images of both the front and back of your license.

As we mentioned earlier, it's vital to address these alerts promptly during your Etsy shop's creation because your shop will enter Vacation Mode until all issues are resolved.

At this time, you won't be able to import or edit your Etsy account in gosadi when your shop is on Vacation Mode.

Now that you've completed these crucial steps and are aware of potential blockers, you're well on your way to achieving success as an Etsy seller, using gosadi.


To explore all the features and benefits that gosadi has to offer, visit our website today! We're here to support you on your Etsy journey. Happy Selling!

Refreshing Etsy Listings

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In order for gosadi to operate within Etsy's ecosystem, adherence to Etsy's API commercial requirements is essential. These requirements are designed to maintain the integrity of Etsy's data, safeguard user privacy, and foster a fair relationship between gosadi and Etsy. In this blog post, we'll emphasize the importance of regularly refreshing your data on gosadi and provide a comprehensive guide on how to do so.

Refreshing Your Etsy Shop Data on gosadi

Every 6 hours that your products remain unedited, they are considered "stale" in accordance with Etsy API terms, prompting the need for a refresh. We've made this process incredibly easy for you so you can effortlessly keep your product information up to date.

If the last sync is more than 6 hours ago, a message at the top of the Product Library screen will prompt you to refresh your Etsy data. Click the Refresh button to initiate a refresh and re-import from Etsy.

Why Is a Refresh Needed

Whether you've made edits to your products or not, numerous variables within Etsy's ecosystem might render your pattern details stale or outdated. Here's why a refresh is essential:

Data Accuracy

Etsy's inventory and shop data undergo frequent changes due to factors like sales, updates, and new listings and other behind the scenes activities. Refreshing your data ensures that the information on gosadi accurately reflects the current state of your Etsy shop.

Compliance

As part of our commitment to complying with Etsy's API commercial requirements, we must maintain up-to-date data for your shop. This commitment ensures a consistent and reliable experience for both gosadi and Etsy users.

System Efficiency

Regular data refreshes enhance the efficiency and responsiveness of our system, ensuring a seamless experience for all gosadi users.

I've Made No Changes, Why Is My Data Considered Stale

Per Etsy API terms, your data is always considered "stale" after 6 hours and requires a refresh. This practice guarantees that you work with the most current and accurate information. Factors that can affect your shop's data include:

Other Sellers

Changes in other shops might indirectly impact how your shop data is presented.

Listing Updates

Updates to listings similar to yours can influence your shop's visibility or relevance.

By prompting you to refresh your data, we ensure that you’re maintaining the latest information in gosadi, while keeping our platform compliant with Etsy's requirements.

Where did all my Etsy listings go

To remain compliant with Etsy API policies, gosadi will “hide” your Etsy patterns until you fresh your data.

Final Thoughts

Regularly refreshing your Etsy shop data on gosadi is more than a requirement; it's a crucial step to stay informed and maintain accuracy. Our 1-click Refresh solution takes a proactive approach to adhering to Etsy's guidelines.

To explore all the features and benefits that gosadi has to offer, visit our website today!